Organization: UNOPS – United Nations Office for Project Services
Location: Port Sudan
Grade: Administrative support – LICA-5, Local Individual Contractors Agreement
Occupational Groups:
Administrative support
Banking and Finance
Logistics
Supply Chain
Closing Date: 2024-05-16
Job categories Administration
Vacancy code VA/2024/B5019/28043
Department/office GPO, NYPO, PSC, Sudan Project Unit
Duty station Port Sudan, Sudan
Contract type Local ICA Support
Contract level LICA-5
Duration Ongoing
Application period 30-Apr-2024 to 16-May-2024
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.
Functional Responsibilities
* CANDIDATES WITH NO UN OR UNOPS EXPERIENCE ARE STRONGLY ENCOURAGED TO APPLY!
* QUALIFIED FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY!
Under the direct supervision of the Support Services Officer (SSO), and in accordance with UNOPS policies, procedures and practices, the incumbent will be responsible for performing the following duties:
Arrange and obtain the entry visa to Sudan and residency permit for the office and project personnel and visitors as well as other protocol related activities including filling incoming and outgoing official documents.
Conduct maintenance and safe and secure storage of all office equipment and property, including managing office supplies and stationery. Duties include maintaining a stock list of items, distributing supplies to staff as needed, and keeping a detailed log of distribution records.
Assist in shipments,customs clearance arrangements, preparation of documents for UNOPS shipments(received/sent), all necessary documentation, and implementation of followup actions.
Register assets ensuring accurate records.
Conduct physical inventory checks, draft periodic inventory and asset reports and support in the investigation of discrepancies.
Support in ensuring all stores and equipment held by the project are stored safely, correctly, and securely depending upon the item classification.
Support in maintaining an updated list of fleet supplies and fuel under each project ensuring accurate records and ensuring there is no waste, fraud or misuse.
Order fleet spare parts and consumable upon request and maintain inventory including fuel distribution and recording.
Assist in preparing the maintenance work-plan and the budget to cover transportation needs.
Assist the Administration / Logistics Senior Associate to provide on-time, standard monthly reports, including fuel consumption report, maintenance report and any other reports requested by Supervisor including from the field sites.
Maintaining a good filing system for the fleet.
Coordinate with Transport Companies and Freight forwarders regarding shipping documents as well as the loading and unloading process as per the set INCOTERMS.
Education/Experience/Language requirements
Education
A First Level University Degree (Bachelor’s degree or equivalent) with a minimum of 1 year of relevant experience is required OR
Secondary education (High School equivalent) with a minimum of 5 years of relevant experience is required.
Experience
Relevant experience is defined as experience with general administrative, supply chain management, logistics and asset management, or relevant experience in national or international public or corporate organizations.
Proficiency in computers and experience in handling web-based management systems is required.
Experience in use of Enterprise systems is desirable.
Language Requirement:
Fluency in English (speak, read, and write) is required.
Fluency in Arabic (speak, read, and write) is required.